data privacy notices
management system ILIAS of Gen Re Business School.
and data privacy notices of the Gen Re Business School learning management
system ILIAS (hereinafter ILIAS portal)
of use of the ILIAS portal
ILIAS portal of Gen Re Business School
(hereinafter Gen Re Business School). Gen Re Business School offers persons
using the ILIAS portal (hereinafter users), for their exclusive personal use,
web-based training courses and context-sensitive guidance. Please address
queries concerning this agreement to:
General Reinsurance AG
(Gen Re Business School)
Mirko von Haxthausen
Registration and use
In order to use the ILIAS portal, you have to be registered by
Gen Re Business School. Gen Re Business School is entitled to refuse or rescind
registration without stating reasons. Upon their registration, users accept
the right temporarily, and in some circumstances permanently, to deprive users
Compliance with copyright
way of this agreement, users explicitly recognise that the ILIAS portal
contains information, texts, software, images, videos, graphics, sounds and
other materials that may be protected by copyright or trademark or patent
rights. All content of the ILIAS portal is provided exclusively for personal
use according to the intended purpose and can be disclosed to third parties
only with the written consent of Gen Re Business School. Any unauthorised use
of the content of the ILIAS portal can, as a violation of the German Copyright
Act, give rise to a liability for compensation and, if applicable, to criminal
Rights and obligations of the user
4.1 In order to use the ILIAS portal, a current
recognised web browser and access to the internet are required. Each user is
responsible for satisfying these requirements themselves. Every user of the
services provided by the ILIAS portal bears full responsibility for their
activities within the ILIAS portal and its associated services.
4.2 The entitlement to use the ILIAS portal is
non-transferable. The user must ensure that their username and password are
protected against unauthorised use. A user who becomes aware of or suspects a
misuse of their access data must notify Gen Re Business School without undue
delay. Gen Re Business School reserves the right, in the event of damage and in
case of the misuse of the access data, to assert rights of recourse against the
4.3 It is forbidden to use or seek to use
the ILIAS portal for the following purposes: (i) for unlawful, unauthorised, fraudulent or
malicious purposes; (ii) capable of damaging, deactivating, overloading or
impairing a server or the network(s) connected to the server; (iii) capable of
interfering with the use of the ILIAS portal by another user or with its
functionality; (iv) in order to obtain unauthorised
access to other accounts, computer systems or networks connected to one or
several networks by hacking, password mining or other means, including the
creation of a false identity for the purpose of misleading others, of
impersonating a person or entity, or of otherwise falsely representing a
connection with a person or entity; (v) in order to access systems, data or
information which Gen Re Business School does not mean to make available to an
authorised user; (vi) to seek to obtain materials or information by means not
intentionally provided by Gen Re Business School; or (vii) to use the portal
for a purpose other than that intended.
4.4 In addition, the internal mail system of the ILIAS
portal is not to be used for sending advertising, spam and/or content not
related to the training. Gen Re Business School does not accept any
responsibility for the content or for any possible non-compliance with the
German Copyright Act of materials not furnished by itself.
Rights and obligations of Gen Re Business School
5.1 The services of the ILIAS portal are provided
without any assurances or guarantees. A legal entitlement to the permanent
availability of the ILIAS portal offering of Gen Re Business School does not
exist. Gen Re Business School reserves the right at its discretion to modify,
suspend or terminate operation of or access to the ILIAS portal or a part
thereof and to interrupt operation of the ILIAS portal or a part thereof if
required in order to perform routine or non-routine maintenance, clear faults,
or make other changes. Notwithstanding the foregoing, Gen Re Business School
seeks to ensure that the ILIAS portal is available at all
times and with full functionality, and that downtimes remain brief.
5.2 Gen Re Business School has produced the training
courses and information contained in the ILIAS portal with great care and to the
best of its knowledge and belief. Nonetheless, Gen Re Business School does not
accept any warranty for the currency, accuracy or
completeness of the furnished information, or that the course content and
program functions satisfy the individual users requirements. In particular,
the forenamed information does not constitute legal advice and cannot replace
5.3 References and links to third-party websites do
not indicate that Gen Re Business School is adopting as its own any content
found by following such references and links. Gen Re Business School has no
influence over content found by following a link. For this reason, such content
does not give rise to any responsibility of Gen Re Business School for the data
or information furnished through a link.
5.4 Gen Re Business School is entitled to perform
services through vicarious agents (subcontractors) as well; this applies in particular to computer centre operation.
6.1 Gen Re Business School is liable to the user for
compensation or reimbursement of expenses, irrespective of the cause in law of
the asserted claim, exclusively according to the provisions of the present
6.2 Gen Re Business School is liable, save as
otherwise provided in this clause, only for damage caused intentionally by or
through the gross negligence of itself, its legal representatives or its
vicarious agents, and for damage arising from mortal or physical injury or
health impairment, pursuant to the statutory provisions.
In case of damage arising from slight
negligence, Gen Re Business School is liable only if a material contractual
obligation is breached. In this event, the amount of liability is limited to
damage foreseeable at the time of the contracts conclusion and to be
anticipated in the context of the contract. Material obligations are all those
whose discharge is fundamental to the proper performance of the contract and
upon which the user ordinarily relies and can reasonably rely.
6.4 Claims for compensation and reimbursement of
expenses are subject to a limitation period of one (1) year from the time the
enterprise became aware of or, barring gross negligence, should have become
aware of, the circumstances substantiating the claim, or of five (5) years from
the time such claims arise, whichever event occurs first. If Gen Re Business
School is liable without limitation according to the provisions of this clause,
the statutory limitation period shall remain unaffected.
6.5 Liability exclusions and limitations shall not
apply if Gen Re Business School has accepted a guarantee specifically serving
the purpose of protecting against the occurrence of the asserted damage.
6.6 Liability according to the German
Product Liability Act and manufacturers liability shall remain unaffected.
6.7 If the liability of Gen Re Business School is
limited or excluded, the limitations or exclusions shall also apply as regards
the personal liability of the employees, legal representatives
and vicarious agents of Gen Re Business School.
6.8 The user shall hold Gen Re Business School
harmless against all third-party claims asserted against Gen Re Business School
because of use, for which the user is responsible, of the ILIAS portal not
according to the intended purpose.
Re Business School can amend the terms at its discretion by notifying the users
of such amendments. The continued use of the ILIAS portal after the date on
which the amended terms take effect shall constitute the users acceptance of
the amended terms.
End of authorised use
authorisation to use the ILIAS portal and the right to use the materials made
available therein expires upon completion of a continuing professional
education course supported by the ILIAS portal among others or upon the ending
of an individually agreed term of use. If user particulars are knowingly
furnished incorrectly upon registration or intentionally not corrected in case
of a change in the user data, Gen Re Business School shall be entitled
temporarily to suspend or to rescind the authorisation to use. Gen Re Business
School reserves the right automatically to deregister users who have not used
the services of the ILIAS portal for more than a year.
user can terminate their entitlement to use the ILIAS portal offering at any
time without stating reasons by notifying Gen Re Business School of their
Re Business School can suspend access to the ILIAS portal materials wholly or
in part, or terminate the authorisation to use the portal, if such materials
are used (by the user or by anyone else obtaining unauthorised access to the
ILIAS portal with the users username and password) in a way that is deemed by
otherwise causes damage to Gen Re Business School. Gen Re Business School is entitled to
implement appropriate technical measures to protect against use contrary to the
Venue, applicable law, severability
The law of the Federal Republic of
Germany shall apply, ousting the UN Convention on Contracts for the
International Sale of Goods. The exclusive venue shall be Cologne.
individual provisions of this contract prove invalid, the validity of the other
provisions shall remain unaffected.
Notice for participants of Gen Re Business School's further education and
This notice is designed to provide you with
information about the processing of your personal data by General Reinsurance
AG and about your rights according to data protection law.
controller Who are we?
General Reinsurance AG
50668 KÖLN, Deutschland
Tel.: +49 221 9738 0
Fax: +49 221 9738 494
You can contact
our Data Protection Officer at this address by marking your correspondence
for the attention of the Data Protection Officer or by emailing to: DPO_EU@genre.com.
what purposes and on what legal basis do we process your data?
We process your
personal data while complying with the EU General Data Protection Regulation
(GDPR), the Federal Data Protection Act (Bundesdatenschutzgesetz
BDSG) and all other relevant laws.
Gen Re Business School
processes personal data (such as first name, surname, employer, address,
e-mail, telephone number, date of birth if applicable, and level of subject
knowledge) in order to carry out its further education and training programmes
(correspondence, participant administration and process organisation).
In addition, we
process your data in order to be able to confirm the achievement of further
education and training (e.g. the marks attained) and to be able to create
replacement documents in the event of a possible loss of certificates, diplomas
and/or certificates of participation. This refers to information relating to
your participation in Gen Re Business School's further education and training
programs (e.g: The name of the event / course /
module(s) you have participated in, as well as examination results, dates,
employer and contact details).
All user activities within our online learning
platform will be recorded. The number of available learning objects /
documents, access statistics of documents ("clicks") and the access
speed (benchmark test) will be analysed in a fully anonymised way.
We process your
personal data on the basis of Article 6 paragraph 1 f)
DSGVO in order to be able to offer you and your company the aforementioned
service with reference to the requirements described above.
In addition, we
process your personal data to fulfill legal
obligations such as commercial and tax document retention obligations. The
legal basis for the processing in these cases are the respective legal
regulations in conjunction with Art. 6 Para. 1 c) DSGVO.
For other purposes not mentioned here we use solely
anonymised data. Should we wish to process your personal data for a purpose not
stated above, we will inform you beforehand within the framework of the
Categories of recipients of personal data
Data processing within the Gen Re
group of companies
Your personal data is in part also processed by
associated companies of General Reinsurance AG. This happens as part of:
general IT services provided by the General
Reinsurance Corporation for its subsidiary General Reinsurance AG
External service providers
We use external service providers in
order to meet some of our contractual and statutory obligations:
IT service providers for maintenance, operation and
backup of systems and applications, data restoring and data destruction;
Service providers for data management (storing and
termination of documents);
Service providers for copy and print;
Audit service provider for carrying out internal
audits and IT security audits
it might be necessary to share your data with public authorities in order to
fulfil reporting obligations:
Social insurance agencies
Hotels, Private International Travel Health Insurance
Fund, Chamber of Industry and Commerce, Chartered Insurance Institute
What rights do you have in respect of your personal data?
Right to access, rectification,
erasure, restriction of processing and portability
You can initiate an access request under the above mentioned contact details to obtain information on the
personal data we hold and process about you. Furthermore, in certain
circumstances you have the right to have your personal data rectified, erased or processed restrictively. In addition, you have the right to data portability, i.e. to receive
the personal data you have provided to us in a structured, commonly used and
machine readable format, and to have that personal data transmitted directly to
another data controller.
Right to object to the processing
You have the
right to object to processing of your personal data for direct marketing
If we process
your data in order to safeguard legitimate interests
you have the right to object to such processing if reasons that argue against
the processing result from your particular situation.
Right to lodge a complaint
You have the right to lodge a complaint with a
supervisory authority, in particular in the Member
State of your habitual residence, place of work or place of the alleged
The following data protection agency has responsibility for us:
Landesbeauftragte f Datenschutz und Informationsfreiheit Nordrhein-Westfalen
(Data Protection and Freedom-of-Information Officer for the State of North
Postfach 20 04 44
Right to withdraw your consent
If we process your
personal data on the basis of your consent, you have
the right to withdraw this consent at any time. The withdrawal of your consent
might impact the further processing of your personal data in
regard to the purpose. More details on the consequences of a consent
withdrawal are included in the information provided to you with the consent
Transfer of your personal data to a third country
Should we transfer personal data about you outside of
the European Economic Area (EEA), this transfer only takes place, if guarantees
(e.g. an adequacy decision of the European Commission, Binding Corporate Rules,
European Standard Contractual Clauses or other approved contracts) are in place
that ensure an adequate level of protection. Detailed information on this and
on the data protection level of recipients in third countries can be requested
from the above-mentioned contacts.
Retention and deletion of your personal data
We will retain your personal data for as long as is
necessary for the purpose(s) set out above, or for as long as is required by
Personal data that is processed for the purpose of
carrying out the training courses will be stored for up to five years after
completion of the training course.
Personal data collected in the
course of determining the success of individual further training (e.g.
results achieved, online user activities) will also be stored for ten years
We store personal data collected for the purpose of
producing certificates of participation and the success of further training
until the documentation and verification function of these certificates is no
longer relevant to the participant and the request for a possible newly issued
certificate to be sent is no longer to be expected. This point in time is
reached at the presumed retirement age of 67 and thus varies depending on the
age of the participants in the Gen Re Business Schools further education and
We also store your personal data as we are legally
obliged to do so. Corresponding documentation and storage obligations arise,
among other things, from the German Commercial Code, the Tax Code
and the Money Laundering Act (storage periods of up to ten years are legally